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6 Small Business Accounting Tips to Operate Successfully

When you're running a small business, accounting is important. Good accounting practices are essential for making smart financial decisions and keeping your company healthy. But if you don't know where to start or what software to use, it can be overwhelming. In this blog post, we'll go over some tips that will help simplify your accounting process and keep your business successful.

Simplify payroll

If you're a small business owner, you'll likely have employees. If you do, then you need to get a handle on payroll. It's important that you understand how much money you're spending on payroll and what it means in terms of tax liability. There are several ways to simplify your accounting process when it comes to payroll. You can hire an accountant or use software that will take away the headache of calculating payroll taxes, deductions and other information. You'll have more time to focus on other aspects of your business.

Make sure you have the right software

Choosing a proper accounting program can be daunting, especially if you’re new to it. You need to find software that fits your needs. Some of the considerations you should keep in mind in selecting the right software include:

  • Ease of Use: The best choice will be one that doesn’t require too much time or effort on your part when entering information into the system each day. Quickbooks Self-Employed or Quickbooks Online are great choices!

  • Compatibility: If you plan on doing anything more than just keeping track of basic financials such as income and expenses then look for an online solution that works well with other applications such as Salesforce CRM tools so that there isn't any disconnect between data entered into the two separate systems - this will help eliminate any discrepancies between them later down the line!

  • Security: One of the most important features to look for when choosing cloud-based accounting software is one that has security measures in place. You don’t want your data to be vulnerable to hackers or other cyber criminals so look for something that is encrypted and password protected.

Consider hiring a bookkeeper

It's no secret that keeping track of your business finances can be difficult. Even if you're well versed in accounting and finance, it will still take up a lot of your time to do all the record-keeping yourself.

If you decide to hire a bookkeeper, they can help you save precious time and money while improving the organization and efficiency of your business. They'll also help prevent mistakes as well as find tax savings for your small business.

Bookkeeping services are quite affordable, so there's really no reason not to hire one!

Create budgets for the year and month

A budget is a plan to spend your money wisely and effectively, whether you're spending it yourself or on behalf of your business. Creating budgets gives you a way to plan ahead so that you know how much money will be coming in and how much will be going out. You can use this knowledge to help manage your cash flow and avoid running into trouble by spending too much or not having enough funds available when they're needed most (like when an employee needs to be paid).

Budgets also help with managing expenses. If something costs more than expected or less than expected, there are consequences either way (more expense in one area because costs were underestimated; less expense in another area because costs were overestimated). A good budget balances predicted income against predicted expenses while taking into account normal fluctuations in those amounts due to seasonality factors like holidays or weather conditions affecting consumer buying behavior.

Regularly review your cash flow

Cash flow is the difference between the money you earn and the money you spend. It can be positive or negative: if it's positive, your business is making money; if it's negative, your business is losing money and may need to cut costs or borrow more. To make sure you understand where your company stands in this regard, regularly review your cash flow statement at least once a month.

As you review your cash flow statement, look for trends that could indicate problems with your business. If a specific area has a negative trend, it may be an indication that you need to make changes in how you handle that particular aspect of running your company. For example, if the number of customers who owe you money has increased dramatically over the past few months and those amounts are larger than usual, this may mean that something about the way you bill customers needs to be changed.

Hire an accountant for tax purposes

The cost of hiring an accountant can be more than offset by the money you save in taxes. If you don't have experience with taxes, making mistakes can cost a lot of money in penalties and interest on underpaid or overpaid taxes.

Even if you're up-to-date on filing your own returns, it's still worth having an accountant at least look over your figures to make sure everything is correct before submitting them to the IRS (or other tax authorities). An experienced professional will also be able to help plan for tax season so that it goes smoothly and painlessly. Accountants also know how to find deductions and credits that may help lower your taxable income or increase your refunds.


Having a good accounting system in place will save you time and money by helping to prevent errors in your bookkeeping system. It also helps ensure that your business stays compliant with regulations and taxes and provides a way for you to communicate with your partners and clients about your financial performance.

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